Board of Trustees Regular Meeting: Wednesday, January 16, 2013,
Present Bruce Cutler, Valerie Harsh, Gamal Herbon, Lois Holt, Patricia Griffiths,
Excused Jo Zimmer
Others G.L. Critchfield; Deputy City Attorney, Kim Fong; Library Director,
Frank Nakamura; City Attorney, Jared Shaver; City Council, Traci Sutherland; Library
1. Call to Order: President Herbon called the meeting to order at 6:30 p.m. and welcomed everyone.
2. Approval of Minutes
2.1 November 2012
The minutes of the November 2012 Board meeting were approved with corrections on a motion made by Patricia Griffiths, seconded by Lois Holt. Bruce Cutler abstained from voting, as he had not attended the November meeting. All other votes were in favor.
3. Resolution to provide notice to Murray School District regarding purchase option
Frank Nakamura and G.L Critchfield from the City Attorney’s office presented the Resolution. In 1991, Murray City bought the property the Library is currently built on from the Murray School District. This was done because the bond for the Library could not be underwritten unless the City owned the property. The School Board was supposed to be notified when the bond was paid off so that they could re-purchase the land, but that never happened.
On Tuesday, January 8, Director Fong met with the School Board, City Council and City Attorney’s office to discuss selling the land back to the District. A new 50-year lease was drawn up and will eventually be signed by Mayor Snarr.
Bruce Cutler made a motion to approve the Resolution, seconded by Dianne Wiscomb. Voting was unanimous in favor.
4. Resolution to recommend property transfer to Murray School District
Bruce Cutler made a motion to approve the Resolution, seconded by Patricia Griffiths. Voting was unanimous in favor.
5. Resolution to recommend lease of property from Murray School District
Bruce Cutler made a motion to approve the Resolution, seconded by Lois Holt. Voting was unanimous in favor.
6. Utah Open and Public Meeting Training
Frank Nakamura from the City Attorney’s office presented a Utah Open and Public Meeting training for the Board.
7. Financial Reports
At 50% of the Financial Year, the Library budget is 41% spent. Councilman Jared Shaver reminded the Board that the Library will be having a mid-year financial review with the City Council on January 24th. The Board chair is invited to attend this meeting.
Patricia Griffiths made a motion to receive and file the financial reports, seconded by Valerie Harsh. Voting was unanimous in favor.
8. Board Reports
President Herbon reported that the Centennial Committee did not recently meet due to the damaged window. They cannot proceed in planning the window unveiling until the window is installed. Patricia Griffiths reported that the Friends have written thank-you letters to all donors and she has asked the $1000 how they would like their names/organizations to be listed on the plaque.
9. Director’s Report
Director Fong presented and reviewed the Director’s Report. The new Teen Space computers will likely result in an increase in computer use on next month’s report. She also discussed the “Deck the Halls” Christmas music presentations held at the Library during the month of December.
10. Old Business
10.1 Window Damage
Dixon Glass will repair the window as well as installing the new stained glass window. The cost for the new window will be approximately $4900. It has to be produced out of state and shipped here, so there is not estimate on when it will be ready.
10.2 Air Conditioner Replacement
The company that will replace and repair the damaged air conditioning units is Stoddard Heating and Air. The cost will be approximately $28,000, which is about $10,000 less than anticipated.
10.3 Juvenile Fines
The Board discussed the current status of juvenile fines. Currently, the staff has been experimenting with not charging fines on juvenile items. The Library Board discussed this and decided to have the fines re-applied until they could further discuss the impact of this on revenue and also to further discuss circulation policy and fines.
11. New Business
Bruce Cutler made a motion to adjourn, seconded by Dianne Wiscomb. Voting was unanimous in favor and the meeting was adjourned at 8:10 p.m.