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LIBRARY BOARD

Members and Meeting Minutes

Members

DISTRICT 1   Pepper Pehrson
801-281-8890   Email

DISTRICT 2   Drew Pearson
801-243-1095   Email

DISTRICT 3  L. Sage Fitch
801-440-7537   Email

DISTRICT 4   Brent Gardner
801-381-7407   Email

DISTRICT 5  Vicki Matsumori
801-261-2883   Email

AT LARGE   Traci Black
801-243-6251   Email

AT LARGE    Nick Skene
801-652-7256   Email

DISTRICT MAP

Board of Trustees Regular Session Wednesday, July 18, 2018

Present:          Pepper Pehrson, Vicki Matsumori, Nick Skene, Drew Pearson, Brent Gardner

Excused:         Traci Black

Others: Kim Fong, Library Director; Traci Sutherland, Library Staff; Kristin Bilson, Library Staff; Sage Fitch, and Boy Scout Troop 874

  1. Call to Order: Vice President Pehrson called the meeting to order at 6:30 p.m.
  1. Approval of Minutes

2.1 June 2018

The minutes for the June 2018 meeting were approved as written on a motion made by Vicki Matsumori, seconded by Drew Pearson. Voting was unanimous in favor.

  1. Public Comment

Boy Scout Troop 874 had questions about the meeting and whether taxes would be discussed. Vice President Pehrson explained to the Scout Troop about the meeting.

  1. Board Reports

Vicki Matsumori attended the tax increase Neighborhood Meeting for District 3 on July 12, 2018. Director Fong and board members discussed the neighborhood meetings. The District 3 meeting was well attended. Vicki Matsumori stated that there were questions from citizens and that the information and answers were presented in a clear manner. There was a reminder for the District 4 meeting on July 19, 2018 at the Library.

  1. Financial Reports

Director Fong discussed the July financial reports. 100% of the fiscal year has lapsed but it will still be a few more weeks until the fiscal year is closed out. The Library is waiting for any pending invoices. In the end, the Library budget came out ahead by a small margin. Brent Gardner asked if the report can include a summary of what has gone out and what is remaining. Nick Skene asked about the Buildings and Maintenance overage and the answer was that it was due to sprinkler issues.

A motion was made to receive and file the financial reports by Brent Gardner, seconded by Nick Skene. Voting was unanimous in favor.

  1. Director’s Report

Director Fong shared an end of the year report on Library usage statistics. There were 346, 685 visitors for the fiscal year 2017-18. Computer users made up 11%, Wi-Fi users made up 19%, Program attendance made up 9%, Kid’s computer use made up 9%, Materials checked out made up 20%, and Room reservations made up 1% of the total.

There was a discussion about the remaining 30% and that there are two numbers, a door count and a gate count. Vice President Pehrson asked about the possibility of having a gate count at the door.

The count for the Library’s virtual visitors is 379, 451.

All visitors (physical and virtual) total 730,759 for the 2017-18 year.

  1. Old Business

7.1 The Budget Process update was discussed earlier in the meeting.

  1. New Business

8.1 The Election of Officers

Nick Skene nominated Traci Black to serve as Board President, by vote of acclamation; seconded by Brent Gardner. Voting was unanimous in favor.

Vicki Matsumori nominated Pepper Pehrson to serve as Board Vice President, by vote of acclamation; seconded by Drew Pearson. Voting was unanimous in favor.

Brent Gardner nominated Nick Skene to serve as Board Secretary, by vote of acclamation; seconded by Vicki Matsumori. Voting was unanimous in favor.

8.2 Early Closure for Staff Day

Director Fong told Board members that, traditionally, the Library has closed early on a Friday afternoon for team building and staff training. Director Fong proposed the date of Friday, September 14th for this year’s Staff Day. A motion was made by Brent Gardner for the Library to close early on September 14th, seconded by Drew Pearson. Voting was unanimous in favor.

8.3 Board Meeting Schedule

The Board Meeting for August has been canceled and the next Board Meeting will be September 19, 2018.

  1. Adjournment

A motion to adjourn was made by Vicki Matsumori, seconded by Brent Gardner. Voting was unanimous in favor and the meeting adjourned at 7:15 p.m.

Board of Trustees Regular Session Wednesday, September 19, 2018

Present:          Traci Black, Brent Gardner, Sage Fitch, Vicki Matsumori, Drew Pearson, Nick Skene

Excused:        Pepper Pehrson

Others:          Kim Fong, Library Director; Kristin Bilson, Library Staff; Tim Tingey, Gail Tingey

  1. Call to Order: President Traci Black called the meeting to order at 6:33 p.m.
  1. Approval of Minutes

2.1 July 2018

The minutes for the July 2018 meeting were approved as written on a motion made by       Drew Pearson, seconded by Vicki Matsumori. Voting was unanimous in favor.

2.2 Change in Meeting Agenda

President Black accepted a motion to switch agenda order and move Old Business up in the agenda order. Motion was made by Vicki Matsumori, seconded by Drew Pearson. Voting was unanimous in favor.

  1. Public Comment

None

  1. Board Reports

None

  1. Financial Reports

Director Fong discussed the report for the End of the Fiscal Year 2018. President Black had a question about the miscellaneous revenue and Director Fong said that it came from donations. President Black also asked about the difference between travel and learning budget and tuition reimbursement and the answer was that tuition reimbursement money is budgeted for full time city employees who are pursuing a degree. Nick Skene asked about the decrease in the amount for Young Adult program budget and Director Fong answered that the Kid’s Café program is not drawing as many children in attendance and that there will be some changes in that programming.

Sage Fitch asked about the Part Time employee budget and Director Fong said that there will be discussions with the leadership team and some schedule changes to cover the budget.

Director Fong presented the second report which showed 16% of the year lapsed. There were no questions on that report.

Brent Gardner made a motion to receive and file the Financial Reports, seconded by Sage Fitch. Voting was unanimous in favor.

  1. Director’s Report

Director Fong gave a report on new systems, programs, and offerings the library has for patrons.

The library recently implemented a new reservation and event calendar system, switching from Evanced to a LibCal system. LibCal offers a very straight forward interface, better features, and technical support all at a lower cost to the library.

The library is now offering magazines through Overdrive. The library pays a $10, 000 annual fee. Patrons will have unlimited availability to both the current month and back issues of 25 magazines. It has been in operation for 6 weeks and the library has had 210 magazine circulations.

Creative Bug is a product from JoAnn Fabrics. The library pays an annual fee of $1,500.00. Creative Bug offers unlimited access to high quality professional art and crafting video classes for patrons. The program has been operating for 2 weeks and there have been 76 videos watched.

The Library used some of its CLEF funds to create new Lego STEM program is offered once a month for children ages 8-13.

The library purchased the Lego Mindstorm Robotics for $1,100.00.

Murray School district does not offer a program like this, so the Lego STEM program gives children an opportunity to learn coding and engineering.

Adult Art classes are being offered at the library. There will be a combination of staff presentations and hiring professional organizations. The library is working on how to successfully manage sign ups and attendance.

  1. Old Business

7.1 New Building Development

Tim Tingey, Head of Administrative Developmental Services for Murray City, gave a presentation and updated report on the investment and development for Murray City and the new Library building options. He reported on several commercial and mixed-use sites in development as well as new residential housing developments. He also had updates about the new Murray City Center including options for the new library location. He said that the new City Hall building, and the new Library building will be the catalyst for the development and growth in the area. President Black asked about the options for the library building site and whether that would impact the square footage of the library and Tim Tingey answered that all the options satisfied the 40,000 square foot facility size requirements that met the library’s needs.                Nick Skene asked about the building of a bridge across State Street and the answer was that Murray City would like to see that happen if there are grants/funding for it and long term that would be an iconic feature for Murray. Nick Skene asked if Murray bought the retail space along State Street, so Murray could control how it develops. Tim said that the redevelopment agency controls what will be put on the site and there will be requests for proposals in the next year and define what they want to see on the sites. Sage Fitch asked what retail Murray would like to see on the sites and Tim answered that they would like to see some retail but also some commercial office buildings or medical office facilities. Office use is a great tax and economic development use for there.

  1. New Business

8.1 Director Evaluations

President Black discussed the Director evaluation procedure and the Board agreed to use the same evaluation procedure as last year. Board Members will receive the Library Director goals and review questions form in email and Board members will prepare them for the next Board meeting in October.

Drew Pearson asked if the City will have a recommendation for an increase or will it depend on the evaluation. The answer was that they will be depending on the evaluation.

There will be a closed session for October’s Board meeting to do the evaluation.

8.2 Halloween and Thanksgiving Early Closure

In past years, the library has closed early on Halloween and Thanksgiving Eve because there are not many people using the library and it is a waste of electricity and personnel having the building open. Director Fong proposed that the Library close early for Halloween and Thanksgiving Eve this year as well.

A motion was made by Brent Gardner to close the library at 6:00 p.m. on Halloween and Thanksgiving Eve, seconded by Nick Skene. Voting was unanimous in favor.

  1. Adjournment

President Black adjourned the meeting at 7:59 p.m.

Board of Trustees Regular Session Wednesday, October 17, 2018

Present:   Traci Black, Pepper Pehrson, Sage Fitch, Nick Skene, Drew Pearson

Excused:   Brent Gardner, Vicki Matsumori

Others:     Kim Fong, Murray Library Director; Kristin Bilson, Murray Library Staff

  1. Call to Order: President Black called the meeting to order at 6:39 p.m.
  1. Approval of Minutes

2.1 September 2018

The minutes for the September 2018 meeting were approved on a motion made by Pepper Pehrson, seconded by Nick Skene. Voting was unanimous in favor.

  1. Public Comment

None

  1. Board Reports

A patron mentioned to Vice-President Pehrson that they went to check out DVDs from the library collection and that the DVDs they wanted were due back a couple of months ago.  Vice-President Pehrson wanted to know what the process was for handling DVDs and library items that are so overdue. Director Fong answered that, after a certain amount of time, items age to lost and from there the library sends out a billing notice informing the patron that they owe the library for the price of the item. Generally when that happens people bring the items back. After that, the library waits for 6 months before it is deleted from the system to give people time to bring items back. The library’s collection developers are constantly looking at the list to determining when to replace the DVDs. If there is a hold list on an item, they will buy another copy.

Nick Skene asked if there was a set timeline for the new City Hall and Library building and is the city helping us with the site moving forward. Director Fong said the timeline is still being set for the new City Hall and the library will fall into the place next, after they figure out City Hall. Director Fong said they did the ground breaking for the new Fire Station yesterday and they mentioned that the Fire Station was the first in many new Murray City buildings.

  1. Financial Reports

25% of the year has passed. Director Fong said that the library is in pretty good shape and the only area that is high is adult periodicals and that is because we are trying the online magazines. Sage Fitch asked about the process of what to do when there is an overage. Director Fong said there are ways to transfer money from other areas like a miscellaneous fund. President Black asked if the magazine circulation is what the library expected. Director Fong said that after a year the library will have a better idea of the per circulation price and the library will decide whether the subscription is worth having or not.  President Black asked whether the library must pay for Creative Bug and where that comes from in the budget. Director Fong said it comes out of adult eBook budget. Nick Skene asked why there is a separate building reserve and Director Fong answered that it was to use in the case of the furnace breaking.

Nick Skene made a motion to receive and File the Financial Reports, seconded by Sage Fitch. Voting was unanimous in favor.

  1. Director’s Report

Director Fong presented a report on Murray’s Library Certification. At the Library Directors Summit meeting in October, she was informed that Murray Library was given Quality Certification Status. There is a Basic Certification everyone goes through and then, if a library chooses, you can continue and try for Quality Status. To be eligible for Quality Status, a library must meet five of the nine standards. Murray Library met six and is 1 of 5 public libraries to receive the Quality Status.

The standards are as follows:

Library reaches beyond its physical space to provide collections or services to the community. Murray provides service to Homebound Users and we also have library programs presented at external community locations including Spartan Station and Boys and Girls Club

Library meets or exceeds the 70th percentile of 5 or more key statistical measures.

Murray is in the 70th percentile or above in Library visits per capita, programming attendance per capita, Wi-Fi users per capita, turnover rate of physical materials, and collection budgets percentage.

Online Experience: Library’s website includes all the following: access to digital material on the front page, social media links on the front page, dynamic content on the front page, and responsive web design. Murray Library’s website includes all of these.

Library is proactive in obtaining materials for users based upon their requests for items not currently in the library’s collections. Murray Library provides an online form for patrons to request materials not currently in the library’s collection.

Library participates in literacy experiences. Murray Library has literacy activities included in all the storytimes and participates in the 1,000 Books Before Kindergarten program.

Library is engaged in collaboration with another library. Murray participates in the United We Read program.

Library demonstrates an innovative approach to providing library service, either inside or outside of the library building. Murray Library offers a Holds Pick-up Service.

  1. Old Business

Vice-President Pehrson made a motion to change the agenda and move New Business before Old Business, seconded by Drew Pearson. Voting was unanimous in favor.

  1. New Business

8.1 Barriers to Library Use

Doing away with fines is a movement that is happening in libraries around the world. Locally, The City Library and Tooele Library have eliminated fines in their library systems. Director Fong wanted to start a conversation and see if this is a direction the library would like to go in and how the Board feels about the idea.

There are a wide variety of ways to eliminate fines and budgetary consideration to consider as well. The library pays fees to credit card companies to process fines. Sage Fitch asked if the library would fall on hard times, would there be a budget shortfall if the library eliminated fines. Director Fong answered that it is hard to say but the staff member who does all the cash handling and the cost for his salary and the amount of time that it takes to do the cash is 4,000 dollars a year. Credit card fees are 3,000. Some of the cost would be allayed if we weren’t taking so much time and money if we weren’t taking the time to collect the money. Sage Fitch asked about some of the libraries that have eliminated their fines. Director Fong said she would be willing to invite The City Library director and Tooele library director to come and talk to the group. Nick Skene asked what happens to habitual offenders. Director Fong said what happens is that they do eventually get blocked from using the library until the return materials. Drew Pearson asked if there would be a positive influence for the library reputation wise. Director Fong answered yes.

Beyond fines and fees, there are other barriers from library use. Currently Murray Library requires a proof of address to get a new library card. The question was raised, does the library really need proof of address? Concerns were voiced about sending people to collection agencies and needing address for overdue items. Director Fong said we are mainly using texts and email for notices.

The Board would like to hear from other libraries who have implemented these types of solutions and some data on percentage of fines that are DVDs versus books. Director Fong said she would be happy to ask the Director of the Tooele Library to come talk to the Board.

  1. Adjournment

At 8:12 p.m., a motion was made by Nick Skene to close the meeting and go to an executive session, seconded by Sage Fitch. Voting was unanimous in favor.

LIBRARY POLICIES

Call 801 264.2585 for clarifications

Code of Conduct

Patrons shall be engaged in activities associated with the use of a public library while in the building.

Patrons not engaged in reading, studying, using Library materials/the computers/wireless system or attending events may be asked to leave the building.
The following behavior is not permitted:

Any illegal activity.

Soliciting.

Blocking access to entrances and exits, inside or outside the library.

Use of wheeled devices, except for wheelchairs, walkers, medically necessary scooters and strollers inside or outside the library.

Loud talking, other noises or actions that distract and interrupt other patrons or staff.

Using audible devices without headphones or with headphones set at a volume that disturbs others.

Using communication devices in a manner that disturbs others.

Running, pushing, shoving, physical threats, horseplay or other acts of violence.

Any harassment or abuse, whether verbal or physical, of patrons or library employees. Harassment may include but is not limited to verbal or physical conduct another individual reasonably perceives to be hostile, threatening, or offensive.

Misuse or abuse of furniture, equipment, materials or other library property.

Littering inside or outside the library.

Failure to follow library policies regarding public access to the Internet.

The library is a smoke-free and drug-free environment; smoking, tobacco products, e-cigarettes, alcohol and drugs are prohibited.

Patrons shall not be under the influence of alcohol or drugs while in the library.

Only service animals are permitted.

Individuals with a service animal must maintain control of the animal at all times.

Food and drink is allowed in the library if practiced “within reason” as determined by library staff.

Patrons should not leave personal items unattended. The library cannot be responsible for lost or stolen items.

The library reserves the right to respond to any and all conduct not expressly set forth herein, but which is deemed by library staff to interfere with the use of the library by other patrons or library staff.

Patrons will be warned once and required to leave the premises if the unacceptable behavior continues.

Repeat misconduct for minor offenses or the commission of severe offenses (even if a single isolated event) may result in individuals being immediately trespassed from the library for a specified period of time determined by library staff, or in extremely severe and extraordinary circumstances, permanently.

Trespass procedures are outlined below.

Adopted by the Murray Library Board of Trustees – June 21, 2006; Revised June, 20, 2018.

Internet and Computer Use

Services

The Library provides computers, network access, wireless access and software applications to help fulfill this mission. The Library maintains an Internet web site for remote access to library resources.

Access

The Library upholds and affirms the right of each individual adult to access to constitutionally protected material. The Library abides by all local, State, and Federal laws or regulations concerning Internet access by adults and minors. The Library uses an Internet technology protection measure that strives to protect against access to visual depictions that are of child pornography, that are harmful to minors, or are obscene. The Library may impose time limits to facilitate equitable access to computers.

Terms & Conditions

The Library is not responsible for any damages to personal property or for information obtained on the Internet. The Library Director, or a designee, may also determine other reasonable restrictions in specific cases which may not be addressed by this policy, until the Library Board of Trustees has had the opportunity to review the need for such restrictions. This policy was adopted by the Murray Library Board of Trustees at their regular meeting of June 16, 2004, amended on October 18, 2006, and reviewed and approved on May 23, 2007 and June 23, 2010, and amended and approved on May 15, 2013. This policy is effective July 1, 2004 and will be reviewed at least every three years. Parental permission policy for minors is effective January 1, 2007. This policy will be posted in a conspicuous place within the library and will be published on the library web site.

Definitions

“Adult” is an individual 18 years of age or older.

“Minor” is an individual younger than 18 years of age.

“Technology Protection Measure” is a technology that blocks or filters Internet access to visual depictions.

“Child Pornography” is defined in Section  76-5b-103

“Harmful to Minors” is defined in Section 76-10-1201

“Obscene” is defined in 20 U.S.C. Sec. 9101

Procedures

Individuals who request access to the Internet may be required to provide proof of age to library staff.

To use the computers, minors must have a parent or guardian’s approval.

The wireless network uses an Internet technology protection measure and is available to all.

The Library Director or a designee may, in accordance with the law, disable a technology protection measure to permit an adult to access constitutionally protected material.

Individuals accessing the Internet must follow all local, State, and Federal laws regarding acceptable behavior.

Visual depiction of sexual material may create an intimidating, hostile, or offensive work environment which is prohibited by the Murray City Anti-Harassment Policy.

To provide assistance and to monitor appropriate use, access is in an area observable by the staff and removed from the Children’s Services area.

Complaints about this policy or its enforcement should be submitted in writing to the Library Director, who will respond within 30 days. The decision of the director may be appealed to the Board of Trustees in writing within 30 days. The Library Board or the Murray City Attorney will respond to the appeal within 30 days.

Reviewed and approved by the Murray Library Board of Trustees – March 16, 2016

Library Cards, Loan Periods, Fines

Goal The intent of this policy is to set rules which provide fair and equal access to books and other library materials. The Library Board of Trustees delegates to the staff the authority to establish procedures and implement technology which supports this goal.

Library Cards Adults eighteen years of age or older with photo identification and proof of current address are eligible. Minors under eighteen years of age must have the approval of their parent/legal guardian in the library at the time card is issued. Adults are responsible for all charges to their account and their children’s account. A valid library card or photo identification which confirms the account must be presented at checkout. The library offers free borrowing privileges to all Utah residents. Visitors from out-of-state may be eligible for a temporary card ($5.00 fee), with which they may have 10 items checked out. This includes a maximum of 3 DVD’s 3 Music CDs, and 3 CD Books. Lost or stolen cards and changes in residence, email address, or telephone number should be reported as soon as possible to ensure prompt and accurate notification.

Checkout Periods

Books, CD Books, and Music Checkout for 28 Days.
20 CD Books and 20 CD Music Discs at a time.

Movies and Tablets Checkout for 7 Days.
20 Movies and 1 Tablet at a time.

Hot Ticket Movies Checkout for 4 Days and Hot Ticket Books Checkout for 14 Days.
1 Hot Ticket Movie and 1 Hot Ticket Book at a time

Fines

Book, CD Book, and Music Overdue Fines are $.15 per day.

Movie and Tablet Overdue Fines are $.50 per day.

Children under 18 years of age may check out DVDs with parent’s/legal guardian’s permission.  Library materials may be renewed twice unless a hold is pending.  “Hot Ticket” items may not be renewed or placed on hold.  Patrons may have 50 items checked out at a time.  New patrons will have a one month probationary period in which they may have 10 items checked out.  The maximum fine is $5.00 per item. Borrowing privileges are suspended when fines exceed ten dollars ($10.00).

While every effort is made to notify patrons of overdue items, patrons are responsible for the return of items, regardless of overdue notification by the library. Patrons who fail to return materials or disregard overdue or billing notices will be referred to a collection agency, at which time a ten dollar ($10.00) recovery cost fee will be assessed.

Other costs may include $1.00 to replace a library card and paying the list price to replace a lost book or movie.

Materials Selection

The library is happy to purchase items for patrons that are popular and/or published within the last 3 years. This includes Books, DVDs, CDs, Audiobooks, eBooks, eAudiobooks and Tablets. You may request a maximum of 20 items per year. A hold will be placed on any item you request. You will be notified if your request is not available or cannot be purchased. We cannot order textbooks or school books.

INTER LIBRARY LOAN REQUESTS

In the event that the library cannot purchase your book, and it is not available through the Salt Lake City Library or the Salt Lake County Library, you may submit a request to borrow it from another library. Patrons will be notified once their book arrives and is available for pickup. Books are held under the patron’s name for pick up at the Service Desk. Books should be returned by their due date to the Murray Library for shipment back to the loaning library. ILL Items may not be renewed.

MATERIALS SELECTION

Goal
The Murray Library selects materials which promote the joy of reading, viewing, and listening. The library collections are designed to give our patrons materials they will enjoy. In selecting materials to reflect the diversity of the needs and interests of our patrons, it should be recognized that some materials may seem inappropriate or insignificant to some readers or viewers while being appropriate or significant to others. The library does not necessarily endorse or agree with the opinions expressed by the materials in the collection. The Library Board of Trustees delegates the authority to make selection decisions to the library staff and adopts a budget which actively promotes a collection that responds to community needs.

Scope
As a popular materials library we make selections based on anticipated and actual demand. The collection is not designed to be all inclusive or comprehensive. Patron interest will be determined by comparative statistical use reports.
Patron requests are given a very high priority in our selection process. The community defines our collection through their requests, suggestions, and use. Requests may be limited by available funds.

Retention
Due to limited capacity, titles must earn space on our shelves or they are removed to make room for newer and/or more popular materials. Materials are retained as long as they have a demonstrated value based on use reports. Materials deleted from our collection are donated to our Friends of the Library for possible sale in their used book sale.

Gifts
The Murray Library welcomes and accepts donations without conditions from the donor. Donated materials may be added to the collection, given to our Friends group for resale, or discarded.

Reconsiderations

The Library has a process established by the Library Board of Trustees to review and respond to a patron’s request to reconsider materials in the collection. REQUEST FOR RECONSIDERATION.

Approved by the Murray Library Board February 15, 2017.

Room Use

The library offers meeting rooms where the community can gather to share information, discuss ideas, and present programs. The library welcomes and invites groups to use the rooms which are available without charge, by reservation regardless of the group’s beliefs or affiliations. Use of library meeting rooms does not constitute endorsement by the Library or its Board of Trustees of the ideas or opinions expressed by the participants or sponsors.

Room Types

Rooms #1 and #2 are available for use by 1 to 6 individuals.

Room #3 is available for use by 2 to 14 individuals.

The Auditorium is available for use by 4 to 135 individuals. Seating capacity is 58.

Requests for Reservations

Access priority is given to use by the Murray Library and the Murray City Corporation.

All meetings must be open to the public unless closed by a public body in accordance with the Utah Open and Public Meetings Act.

The Library reserves the right to cancel or postpone previously scheduled reservations for library or city use with advance prior notice.

Individuals requesting the room must have a valid Murray Library card. This individual is responsible for the appropriate use of the room and must be in attendance.

Individuals requesting the room 3 or the auditorium must be 18 years of age.

If a patron does not show up within 15 minutes of the reservation time, the reservation may be canceled and the room will be made available to other patrons.

Rooms are available Monday through Thursday from 10:15 a.m. until 8:30 p.m. and Friday and Saturday from 10:15 a.m. until 5:30 p.m.

Reservations for the auditorium and room 3 may be requested three months in advance of the scheduled date. Permission may be granted to established Murray civic organizations to annually schedule reservations for the auditorium for monthly meetings for the period of their membership year.

Online reservation requests are encouraged.

Requests may also be made in person or by phone at 801 264-2580.

Online acceptance of terms and conditions is considered a valid agreement.

Terms and Conditions

Damage to Library property as the result of room misuse will be charged to the individual who reserved the room.

Room use cannot interfere with library services. The library reserves the right to enforce fire codes and its code of conduct.

Meetings held for commercial purposes are prohibited, including sales, marketing, or solicitation of names for future sales and business referrals.

Commercial institutions may utilize the rooms for non-profit purposes. No admission fees may be solicited or collected and the sale of products or services is not permitted.

Due to limited parking, Auditorium meeting participants are restricted to the 28 parking spaces along the east side of the lot.

Only commercially prepared food is allowed in the Auditorium. The Salt Lake County Health Department prohibits the serving of home made food or drink.

Nothing can be affixed to library property. Signage is available to indicate the location, time, and a brief description of Auditorium events.

Set up and clean up, including returning furniture to its original location, is the responsibility of the reserving group.

The Library is not responsible for any meeting participant’s property or personal belongings.

All rooms must be vacated no later than 30 minutes before library closing hours.

Activities involving firearms, live ammunition, or hazardous substances are not permitted.

This does not apply to the legal possession of firearms.

Groups are responsible for complying with the Americans with Disabilities Act and for providing requested accommodations.

Failure to follow these terms and conditions may result in loss of room use privileges.

Appeal of staff decisions may be referred to the Library Director first and finally to the Library Board.

Adopted by the Murray Library Board of Trustees May 20, 2015

Trespass Procedure

After Library staff determines that a person has engaged in severe or repeated misconduct and staff has determined that the individual involved should be trespassed from the Library, the following procedures will be followed:

1. Staff will issue, or cause to be issued by police or other apparent authority, a trespass notice to the individual involved, notifying the individual that they are trespassed from the Library and the Library’s property. The notice shall indicate the reasons for the trespass, and the effective time period of trespass. It will also notify the individual of the process for appealing the trespass. The individual’s Library card shall be deactivated for the same length of time as the trespass.

2. The staff member issuing the trespass notice will inform staff on the Staff Page, placing pertinent information on the “Trespassed” spreadsheet.

3. Staff will forward a copy of the trespass notice and a written description of the incident to the Library Director.

4. After consultation with Library staff, if the Library Director (“Director”) agrees with the reasons for the trespass, the Director need take no further action. If, after consultation with staff, the Director deems it appropriate to rescind or modify the terms of the trespass, the Director shall notify in writing the affected individual and Library staff about the decision to modify or rescind the trespass, including the reasons for the modification or rescission.

5. Within ten (10) days from the date of being issued the trespass notice, the affected individual may make a written request for the Director to review the trespass notice. Upon such a request, the Director will review and may reconsider the decision of trespass. If information submitted by the affected individual warrants modification, the Director may shorten or terminate the trespass. The Director shall provide a written determination to the individual within ten (10) days of receiving the request for review. The Director may consult with the City Attorney’s Office before issuing a response to the affected individual. An affected individual must request the Director’s review and determination before proceeding with the appeal process outlined here. (Insert link to Appeal Process)

6. Until such time as the trespass has been reviewed and/or modified by the Director, or reversed or modified on appeal, the affected individual may not use the Library.

TRESPASS APPEAL PROCESS

1. The aggrieved individual must first submit a written request to the Library Director asking for an official review of the trespass. The Library Director’s determination may be appealed as follows:

2. Appeals shall be heard by an independent hearing officer. A list of five (5) hearing officers shall be appointed by the Library Board. For each appeal, the Board shall assign one (1) hearing officer from the list to handle the specific appeal.
a. Hearing officers may not be employees of the City or members of the Library Board. Hearing officers may be removed from and new hearing officers added to the list at any time for any reason by the Library Board, unless that hearing officer is currently in the process of hearing an appeal. There is no set term for service as a hearing officer. Hearing officers shall serve without compensation.
b. The Library Board reserves the right to establish rules for the appointment and assignment of hearing officers as it deems appropriate.

3. In order to appeal the Director’s determination, the aggrieved individual must file a written notice of appeal within ten (10) days after they receive the Director’s determination. The notice of appeal shall be filed with the Director, who shall forward the notice of appeal to the Library Board as soon as practicable, but in no case any later than five (5) business days of receipt.

4. The Library Board shall assign a hearing officer to hear the appeal within fifteen (15) days of receipt of the notice of appeal from the Director.

5. The hearing officer shall schedule and hear an appeal within thirty (30) days after being assigned. The aggrieved individual shall be notified of the hearing at least ten (10) days before the hearing.

6. At the hearing, the aggrieved individual may be represented by counsel, may present testimony and evidence, and may call and examine witnesses and cross-examine witnesses of the other party. The hearing officer shall conduct the hearing as they deem necessary, provided that the hearing officer shall allow each side a fair opportunity to present their arguments. The hearing shall be held at the Library or at Murray City Hall, as determined to be in the best interest of the parties, in the sole discretion of the hearing officer.

7. Within ten (10) days after the hearing, the hearing officer shall issue a written decision stating the reasons therefore, and cause the decision to be sent or delivered to the aggrieved individual and to the Library. The hearing officer shall have the authority to affirm, reverse or to make any modifications to the Director’s decision that the hearing officer deems appropriate under the circumstances.

8. The decision of the hearing officer shall be final.

9. If a trespass is for a period of less than the total time required for the normal appeal process to take place, the aggrieved individual may request an expedited review in the notice of appeal. The above process shall be expedited such that a hearing officer can be assigned, a hearing scheduled and held by the hearing officer, and a decision made as soon as is reasonably practicable under the circumstances.

Adopted by the Murray Library Board of Trustees – June 21, 2006; Revised June, 15, 2017.

Unattended Children

Murray Library welcomes and encourages children to visit the Library, use library resources and services and attend library programs. Staff members are available to help and support children; however, the Library is not able to provide child care or be responsible for unattended children.

Unattended children are children of any age who are apparently unaccompanied by a parent, guardian or responsible caregiver. Children who are unable or unwilling to care for themselves may not be left alone in the Library and must have adequate supervision while in the Library. The Library is not responsible if children leave Library property unattended.
Parents are responsible for the safety, behavior and supervision of children at all times while in the Library and on library property, whether the parent is in the library or not. Children are expected to respect library property and adhere to the Library Code of Conduct. Disruptive children, attended or unattended, may be asked to leave the library after one warning.

Library staff will attempt to contact a parent if an unattended child’s behavior is disruptive, the child is in a potentially harmful situation or the child is left alone at closing time. If parents are not available or are unresponsive, the police will be contacted.

Adopted by the Murray Library Board of Trustees June 17, 2015

OUR EVENTS

KIM FONG . DIRECTOR 801 264.2585

166 EAST 5300 SOUTH
MURRAY, UT 84107

MONDAY THRU THURSDAY 10:00 – 9:00

FRIDAY AND SATURDAY 10:00 – 6:00