July 2019 Library Board Minutes

July 24, 2019 5:33 pm Published by

Board of Trustees Regular Session Wednesday, July 17, 2019

Present: Vicki Matsumori, Traci Black, Dustin Lewis, Pepper Pehrson, Sage Fitch

                        Brent Gardner, Nick Skene  

Excused:         Kim Fong, Murray Library Director

Others:          Julia Pehrson, Murray Library Assistant Director; Kristin Bilson, Murray Library Staff

1. Call to Order:   President Black called the meeting to order at 5:34 p.m.

2. Approval of Minutes:   

            The minutes for the June 2019 meeting were approved, as written, on a motion made by Vicki Matsumori and seconded by Nick Skene. Voting was unanimous in favor.

3. Public Comment:  None

4. Financial Reports: 

            President Black commented that the library only used a small part of the professional services budget. Assistant Director Pehrson answered that a large portion of that money is spent for marketing and there wasn’t a lot of expense there because the library is printing a lot of materials in-house right now.  President Black asked if there was a plan to increase Young Adult programming. Assistant Director Pehrson said that she believes the numbers for programming will increase based on billing for end of year.  Sage Fitch asked about the budget evaluation process. Assistant Director Pehrson said that once the budget is finished there will be an evaluation. 

            A motion to receive and file the financial reports was made by Pepper Pehrson and seconded by Brent Gardner. Voting was unanimous in favor.

5. A motion to close the meeting was made by Vicki Matsumori and seconded by Sage Fitch. Voting was unanimous in favor.

            The meeting was closed at 5:43 p.m.

            A motion to open the meeting was made by Pepper Pehrson and seconded by Brent Gardner. Voting was unanimous in favor.

            The meeting was reopened at 6:09 p.m.

6. Board Reports:

            President Black discussed the Director’s review process. 

7. Director’s Report:

            Assistant Director Pehrson shared a presentation on the end of year circulation report entitled Facts About What Checks Out the video gave the Board visual reference examples for the large number of items that check out each day/year. She also provided a packet with yearly collection development numbers for the library.

8. Old Business

            None

9. New Business

            9.1 Election of Officers

            Nick Skene nominated Traci Black to serve as Board President, by vote of acclamation; seconded by Vicki Matsumori. Voting was unanimous in favor. 

            Brent Gardner nominated Pepper Pehrson to serve as Board Vice President, by vote of acclamation; seconded by Nick Skene. Voting was unanimous in favor.

            Vicki Matsumori nominated Dustin Lewis to serve as Board Secretary, by vote of acclamation; seconded Sage Fitch. Voting was unanimous in favor. 

            9.2 Early Closure for Staff Day

            Assistant Director Pehrson proposed the date of Friday, August 23, 2019 for early closure at 2:00 p.m. for this year’s Library staff training. 

            A motion was made by Sage Fitch to close the Library early on August 23, 2019 and was seconded by Pepper Pehrson. Voting was unanimous in favor. 

10.       Adjournment

            A motion to adjourn was made by Vicki Matsumori and seconded by Dustin Lewis.  

             Voting was unanimous in favor. The meeting was adjourned at 7:07 p.m.

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