July 2021 Library Board Minutes

August 30, 2021 6:18 pm Published by

Board of Trustees Regular Session Wednesday, July 28, 2021

Present:          Vicki Matsumori, Brent Gardner, Ali Lyddall, Kirsten Woodbury, Nick Skene

Excused:          Dustin Lewis, Sage Fitch

Others:            Kim Fong, Murray Library Director; Julia Pehrson, Murray Library Assistant Director; Brittney Casad, Murray Library Staff

1.         Call to Order:

            Ali Lyddall called the meeting to order at 5:40 p.m.

2.         Approval of Minutes:   

            The minutes for the June 2021 meeting were approved, as written, on a motion made by Nick Skene. This was seconded by Brent Gardner and voting was unanimous in favor.

3.         Public Comment: 

            None

4.         Financial Reports:

            100% of the year has lapsed. Director Fong stated that this is not the complete picture as there are still invoices coming out of some budget lines, but this report gives a good overall image. She added that some budget lines are over, but the overall budget still looks good. Kirsten Woodbury asked if every budget line is supposed to meet the determined budget or is the concern more that the overall budget balances. Director Fong answered that it is more like if it all balances out in the end. A motion to receive and file the financial report was made by Vicki Matsumori and seconded by Kirsten Woodbury. Voting was unanimous in favor.  

5.         Board Reports:

            Director Fong commented that Chairman Lewis has not had an opportunity to talk to the chairman of the Parks and Recreation Board yet. Ali Lyddall commented that she spoke with Pam Cotter, who is running for town council, and she supports the idea of a meeting area/library collaboration.

6.         Director’s Report:

            Director Fong shared some numbers from circulation and programming over the past year. Kirsten Woodbury asked if the program numbers also included the take-home packets that were available through Hold Pickup Service and the answer was yes.

7.         Old Business:

            Brent Gardner asked which training they were supposed to complete as the link that was sent does not connect to a single training. Vicki Matsumori answered that it is the Governmental Non-Profit Board Member Training. Ali Lyddall added a reminder to finish the training.

Ali Lyddall asked if there would be a discussion about taking the holds back to a 10-item max and if there were any complaints. Director Fong answered that she has not heard of any complaints and the statistics that were asked for from last meeting were emailed to the board members.

8.         New Business:

8.1 Election of Officers: Brent Gardner nominated Dustin Lewis to serve as Chairman, by vote of acclamation. This was seconded by Vicki Matsumori and voting was unanimous in favor. Vicki Matsumori nominated Sage Fitch to serve as Vice Chairman, by vote of acclamation. This was seconded by Brent Gardner and voting was unanimous in favor. Vicki Matsumori nominated Ali Lyddall to serve as Board Secretary, by vote of acclamation. This was seconded by Nick Skene and voting was unanimous in favor.

8.2 Staff Training Day: Director Fong proposed the date of Friday, August 20, 2021 for an early closure of 1:00 p.m. for this year’s Library Staff Training Day. Brent Gardner made a motion to close the library early on August 20, 2021 for staff training. This was seconded by Kirsten Woodbury and voting was unanimous in favor.

9.         Adjournment:

A motion to adjourn was made by Kirsten Woodbury and seconded by Vicki Matsumori. Voting was unanimous in favor. The meeting was adjourned at 6:07 p.m.

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