June 2021 Library Board Minutes

August 2, 2021 6:13 pm Published by

Board of Trustees Regular Session Wednesday, June 23, 2021

Present:          Dustin Lewis, Vicki Matsumori, Brent Gardner, Ali Lyddall, Kirsten Woodbury

Excused:          Nick Skene, Sage Fitch

Others:            Kim Fong, Murray Library Director; Julia Pehrson, Murray Library Assistant Director; Brittney Casad, Murray Library Staff

1.         Call to Order:

            Chairman Lewis called the meeting to order at 5:40 p.m.

2.         Approval of Minutes:   

            The minutes for the May 2021 meeting were approved, as written, on a motion made by Brent Gardner. This was seconded by Kirsten Woodbury and voting was unanimous in favor.

3.         Public Comment: 

            None

4.         Financial Reports:

91% of the year has lapsed. Director Fong commented that there are a few budget lines that are over, but most are under so there should not be any issues. Chairman Lewis asked if the unexpended amounts will be rolled into the reserve and the answer was yes. A motion to receive and file the financial report was made by Vicki Matsumori and seconded by Ali Lyddall. Voting was unanimous in favor.

5.         Board Reports:

            Brent Gardner stated that his kids really appreciate the library being open again. Chairman Lewis commented that he has not been able to speak with the chairman of the Parks and Recreation Board yet but will try to do so soon.

6.         Director’s Report:

            Director Fong gave a presentation on how decisions are made for the stages of reopening the library and the length of stay allowed for patrons.

7.         Old Business:

            7.1 Future Library Hours: Brent Gardner made a motion to change the library hours to 9-8, Monday through Thursday. This was seconded by Kirsten Woodbury and voting was unanimous in favor. Ali Lyddall asked if the possibility for meeting rooms to meet until 9 p.m. would still be a potential option and the answer was yes. Director Fong added that the hours will change gradually as services are expanded.

            7.2 State Auditor’s Training: The decision was made for the board members to do it on their own time. Ali Lyddall asked if there was a deadline and Chairman Lewis recommended doing it within the next month.

8.         New Business:

Director Fong stated that the Collection Development Team would like to change the circulation policy to go back to the original policy of 10 holds at a time, but keep the 75 item max items out that is part of the temporary COVID policy. After discussion, Brent Gardner made a motion to change the max items out limit to 75 and to take the hold limit back to the way it was pre-COVID at 10 items max with the caveat that more information/statistics be brought before the board at next meeting. This was seconded by Ali Lyddall and voting was unanimous in favor.

A large percentage of the board cannot attend the board meeting scheduled for July 21st, so it was suggested to move it to July 28th. A notice of the date change will be posted.

9.         Adjournment:

A motion to adjourn was made by Brent Gardner and seconded by Vicki Matsumori. Voting was unanimous in favor. The meeting was adjourned at 6:54 p.m.

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