Board of Trustees Regular Session Wednesday, March 20, 2019
Present: Traci Black, Sage Fitch, Pepper Pehrson, Brent Gardner, Drew Pearson
Excused: Vicki Matsumori, Nick Skene
Others: Kim Fong, Murray Library Director; Julia Pehrson, Murray Library Assistant
Director; Kristin Bilson, Murray Library Staff
- Call to Order:
President Black called the meeting to order at 6:34 p.m.
2. Approval of Minutes
The minutes for the February meeting were approved, with changes, on a motion
made by Sage Fitch, seconded by Pepper Pehrson. Voting was unanimous in
favor.
- Public Comment
None
4. Financial Report
70% of the year has lapsed and Director Fong said the library is doing well financially. Everything is where it should be on the line items. President Black asked about the tuition reimbursement. Director Fong said that an employee had enrolled in school but withdrew and the tuition was budgeted for. President Black also asked about the online magazine budget. Director Fong said that magazines were not circulating as well as hoped and they will probably not be continued next year. The money can be put into eBooks budget. President Black asked about Creative Bug. Director Fong said Creative Bug is being used at a steady rate. Sage Fitch asked about the marketing position. Director said the position has been filled for two months and the marketing person is doing well in his new role.
Pepper Pehrson made a motion to receive and file the financial reports, seconded by Drew Pearson. Voting was unanimous in favor.
5. Board Reports
Brent Gardner reported that someone asked him if the library was able to get Library Elf. Director Fong said that Library Elf is not cost effective for the library and may not work with the library’s system. The library is hoping that TLC implements their automatic renewal and that will be an effective solution.
6. Director’s Report
Director Fong reported on a new study the library will be starting in order to figure out how spaces are currently used in the library. This will help when designing the new library space.
Room Use
What We Know
Study Rooms in use 75% of the time
Meeting Rooms in use 72% of the time
What We Don’t know
How many people were not able to reserve a room?
Solution
The library is implementing a record sheet to record when patrons are unable to reserve a room. The plan is to record the information 2 weeks at a time Spring, Summer, Fall, Winter. The library is also contemplating sending out a survey to understand what the demand really is for rooms.
Quiet Study
What We Know
The library has study carrels in the library that people are using throughout the
day.
What We Don’t Know
How many people are actually using the study carrels?
Solution
The library is going to count the number of people on an hourly basis and record
the information for the same two-week intervals as the room use study.
Seating
What We Know
The library offers different types of seating throughout the building.
What We Don’t Know
How much is the library seating used and what type of seating is preferred.
Solution
Using a map of the library with color coded types of seating, someone will mark
down what seating is being used hour by hour.
Computer Use Seating
What We Know
There is a chair at every computer station.
What We Don’t Know
How many times are multiple people are sitting at one computer?
Solution
The library will use security camera footage to calculate how many times there are
multiple people sitting at one computer.
Door Count vs. Gate Count
What We Know
February door count: 24,534
February gate count: 19,139
What We Don’t Know
Why is the gate count lower?
Program Attendance vs. Space Size
What We Know
Program attendance numbers
What We Don’t Know
How often are programs overcrowded for the space?
Solution
Figuring out the square footage of the area for specific programs and comparing it to
what the recommended amount of space for that program would be.
7. New Library Building Update
Director Fong attended a meeting about the City Hall development. She showed the board the current conceptual map of what they are doing with the new City Hall. Director Fong noted that the library was missing from the drawing. Director Fong said what has transpired is that the library currently will not be on the same block as City Hall. The indications that came from the meeting were that the library should buy property and not use city property. Director Fong said that this leaves a big question mark as to where the library location will be.
8. Old Business
None
9. New Business
9.1 Internet and Online Access Policy
Every three years the library is required to send the internet and computer use
policy to the state library to show them that we are in compliance with the laws
involved with internet use in libraries. The last time the library’s policy was
approved was March 2016. Director Fong would like to rewrite the policy
somewhat to include guest passes. Also, a decision needs to be made about
juvenile cards and computer use.
Director Fong read and researched some policies from area libraries. Director Fong
said she would like to make a revision draft of the policy and talk about it at next
month’s meeting.
9.2 July Meeting
Director Fong will be traveling and will miss the July meeting and Assistant
Director Julia Pehrson will be in charge for the July meeting.
10. Adjournment
A motion to adjourn was made by Brent Gardner, seconded by Drew Pearson.
Voting was unanimous in favor.
The meeting was adjourned at 8:12 p.m.